We are excited that your organization will be exhibiting at The Third Annual Central Oregon Wedding & Event Show.   Included in this section is the information you will need to prepare for the more than 3,000 people that are expected to attend the show.  The subjects discussed in this section are also discussed in the "Exhibitor Manual" available for download as a PDF file.



Show Hours:
9:00 AM - 3:00 PM Saturday, January 14, 2012
The show doors will open to exhibitors at 7:00 AM on Saturday, January 14, 2012.

Move-in and Move-out:
Plan ahead!!  Be ready for the opening of the Central Oregon Wedding & Event Show by starting your move-in early.  All booths  MUST be in place by 8:30 AM on Saturday, January 14, 2012 and MUST not be removed until the Central Oregon Wedding & Event Show closes on Saturday, January 14, 2012 at 3:00 PM.  Show management reserves the right to impose penalties for early move-out.

Move-in: Friday, January 13th 1:00 PM - 5:00 PM
Saturday, January 14th 7:00 AM - 8:30 AM

Move-out:Saturday, January 14th 3:00 PM - 4:30 PM (Ballroom and Lobby only)
Sunday, January 15th 9:00 AM - 12:00 PM (Expo Booths)

Exhibitor Packets/Badges: Exhibitor packets/badges will be available at the Registration, during all move-in hours.

Carts, Dollies and Handtrucks:  You must furnish your own Equipment for moving your materials in and out of your booth.

Loading/Unloading:  The loading dock entrance is accessible from the side of the Convention Center.  The parking lot is located on the south side of the Convention Center.  Once your vehicle is unloaded, the car must be removed from the loading dock area.

Parking: All parking is FREE at the Riverhouse Convention Center.  In order to allow easier access to the exhibit hall for our attendees, exhibitors are STRONGLY encouraged to park in the fartherest parking lot from the building.

About Your Booth: Each Booth is 8' x 10' and constructed with Pipe & Drape.  Each booth will include one 8' draped table, two chairs, electrical service and one 8"x10" Booth identification sign.

Riverhouse Convention Center Information and Regulations

Telecommunication Services: Telephone and modem services must be ordered in advance from Incredible Events @ 541-408-1135.  If the line is confirmed before 30 days prior to the event the cost is $xxxxx per line.

Food and Beverage: Any food or beverages served by exhibitors in their booths must be commercially and/or pre-packaged food and/or beverage samples that are bite-sized and/or less than 1 1/2 oz.

Smoking: The Riverhouse Convention Center is a non-smoking facility.

Fire Safety: No open flames are allowed.  All drapes, curtains, table coverings, skirts, carpet, or any materials used in exhibits must be fireproof and conform to City Fire Department regulations.

Insurance: Exhibitors are advised to obtain insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person and property of others at their own cost and expense.  Organizer assumes no risk and by the acceptance of this agreement, Exhibitor expressly releases Organizer of and from any and all liability for any damage, injury or loss to any person or goods which may arise from the rental and occupation of said space by Exhibitor, and agree to hold and save Organizer harmless from any loss or damage by reason thereof.

Once again, Thank you for your participation in the Central Oregon Wedding & Event Show.  If you have any questions regarding this manual or the Central Oregon Wedding & Event Show, call Laura Chick, Incredible Events 541-408-1135 or email incredibleevents@msn.com.  
Inspiring Exceptional Events Through Learning
Owned & Produced by.....
NEXT SHOW, January, 2013
Riverhouse Convention Center, Bend, Oregon
Time to be determined
Admission: $2.00 /person or 2 Non- perishable food items.

Cash will be donated to: Ronald McDonald House Charities® of Central Oregon.

Food will be donated to: Bend Ronald McDonald House®
EXHIBITOR INFORMATION
Incredible Events
541-317-0450