EXHIBITOR INFORMATION (Download APPLICATION - click here)

We are excited that your organization will be exhibiting at The Second Annual Central Oregon Wedding & Event Show. Included in this section is the information you will need to prepare for the more than 1,000 people that are expected to attend the show. The subjects discussed in this section are also discussed in the “Exhibitor Manual” available for download as a PDF file. (click here for Manual PDF.)

Show Hours
9:00 AM – 4:00 PM Saturday, January 16, 2010
The show doors will open to exhibitors from 7:00 AM on Saturday, January 16, 2010.

Move-in and Move-out
Plan ahead! Be ready for the opening of the Central Oregon Wedding & Event Show by starting your move-in early. All booths MUST be in place by 8:30 AM on Saturday, January 16, 2010 and MUST not be removed until the Central Oregon Wedding & Event Show closes on Saturday, January 16 at 4:00 PM. Show management reserves the right to impose penalties for early move-out.

Move-in: Saturday, January 16th 7:00 AM – 8:30 AM

Move-out: Saturday, January 16th 4:00 PM – 5:30 PM

Exhibitor Packets/Badges: Exhibitor packets will be available at the Registration, during all move-in hours.

Carts, Dollies and Handtrucks: You must furnish your own equipment for moving your materials to your booth.

Loading/Unloading: The loading dock entrance is accessible from the side of the Convention Center. The parking lot is located on the south side of the Convention Center. Once your vehicle is unloaded, the car must be removed from the loading dock area.

Parking: All parking is FREE at Riverhouse Convention Center. In order to allow easier access to the exhibit hall for our attendees, exhibitors are strongly encouraged to not park in the front of the parking lot but in the south area of the parking lot.

About Your Booth
Each booth is 10’ x 10’ and constructed with Pipe & Drape. Each booth will include one 8’ draped table, two chairs, electrical service is additional for $25 and one 8” x 12” booth identification sign.

Riverhouse Convention Center Information and Regulations

Telecommunication Services: Telephone and modem services must be ordered in advance from the Impressive Events 541-383-8268. If the line is confirmed before 30 days prior to the event the cost is $XXX per line.

Food and Beverage: Any food or beverages served by exhibitors in their booths must be
commercially and/or pre-packaged food and/or beverage samples that are bite-sized and/or less than 1 1/2 oz.

Smoking: The Riverhouse Convention Center is a non-smoking facility.

Fire Safety: No open flames are allowed. All drapes, curtains, table coverings, skirts, carpet or any materials used in exhibits must be fireproof and conform to City Fire Department regulations.

Insurance: Exhibitors are advised to obtain insurance to cover exhibit material against damage and loss, and public liability insurance against injury to the person and property of others at their own cost and expense. Organizer assumes no risk and by the acceptance of this agreement,  Exhibitor expressly releases Organizer of and from any and all liability for any damage, injury or loss to any person or goods which may arise from the rental and occupation of said space by Exhibitor, and agree to hold and save Organizer harmless from any loss or damage by reason thereof.

Once again, thank you for your participation in Central Oregon Wedding & Event Show. If you have any questions regarding this manual or the Central Oregon Wedding & Event Show, call Laura Chick, Incredible Events 541-317-0450 or e-mail incredibleevents@msn.com.